Admission management, from first enquiry to enrolled student.
One workflow instead of a spreadsheet, a WhatsApp group, and a peon carrying files between offices. Online forms, AI-assisted data entry, merit lists, and fee collection — all in one admission management system.
Every admission stage, tracked in one place.
Configurable per institution — a K-12 school's single-interview flow and a college's entrance-plus-counselling flow both run on the same engine.
Website form, walk-in, phone, referral — every enquiry lands in one pipeline with source tracking, not a paper register.
Parents / applicants fill the form online, upload documents, pay the application fee — no physical form to photocopy and file.
Upload Aadhaar, marksheet, birth certificate, or passport — fields auto-fill from the document. A staff member reviews before it's saved.
Schedule slots, record scores or interview notes, and roll them into a rankable merit list per class or programme.
Auto-ranked merit lists, seat-wise cutoffs, offer letters generated per applicant, waitlist promotion when a seat opens up.
Offer acceptance collects the admission fee online or at the counter, and hands off directly into the Fee module ledger — no manual re-entry.
A second child's application auto-suggests linking to an existing family record — address, contact, and payer details carry over.
Enquiry → applied → interviewed → offered → enrolled, with drop-off rates per stage and per source, updated live through the season.
An accepted offer creates the student record directly — same identity used by Fee, Attendance, Timetable, and every other module from day one.
Admission season is the worst time to be running on spreadsheets.
It's also the highest-stakes few weeks of the year — the seats you fill now are the fee revenue and the reputation you carry for the next several years.
Every enquiry is logged the moment it comes in, with an owner and a follow-up reminder — nothing falls through because someone forgot to update a register.
AI form-filler cuts a multi-minute manual entry down to a document upload and a 30-second review, per applicant, in peak season.
Principal, admission coordinator, and accounts team all look at the same live funnel — no end-of-day reconciliation between three different spreadsheets.
K-12 schools run a simpler enquiry-to-interview-to-offer flow; colleges add entrance-score import and counselling rounds. Same engine, configured per institution.
An enrolled applicant becomes a student record automatically — the same identity Fee, Attendance, Timetable, and Exams use from day one.
Automated SMS / WhatsApp / Email at each stage — application received, interview scheduled, offer made, fee due — through the same engine every other module uses.
What admission coordinators ask first
Is this the same as the Admissions module inside School ERP / College ERP?
Yes — this page describes the same admission management engine that ships as part of School ERP and College ERP. It isn't a separate product; it's the module, explained on its own.
Can parents apply from a phone, on a slow connection?
Yes. The application form and document upload work on mobile browsers, and the parent app surfaces application status once submitted. See the mobile app.
How accurate is the AI form-filler?
A staff member always reviews the auto-filled fields before saving — it's a review-and-confirm step, not a fully automatic one. It's built to cut data-entry time, not to remove a human check.
Does an admission fee payment automatically show up in accounts?
Yes. Admission fee collection posts directly to the same Fee module ledger the rest of the school or college uses — no separate spreadsheet for admission-season collections.
We run entrance tests and counselling rounds — does the workflow support that?
Yes. The workflow is configurable per institution: a K-12 school can run a single interview stage, while a college can add entrance-score import, multiple counselling rounds, and seat-wise merit lists on the same engine.